Digitalization of faculty business

Individual timetable
By integrating into the API system Sceduly is able to provide students with their individual timetable with all enrolled subjects.

Simple Overview
Administrator control panel provides clear and simple week overview with all the lectures and classrooms availability.

Schedule Conflicts
Conflict analysis and warning during schedule entry. You can manually allow schedule overlaps for each individual lecture.

Recurring Schedules
You only need to select semesters start and end date, recurring interval and the algorithm will take care of everything else for you.

Print and PDF
The schedules can be printed or saved as PDF separately for each classroom or study program. There is also an option for printing all of the lectures or individually selected classes.

TV Broadcast
Display the current lecture order on the TV screen in your atrium or waiting areas. The scheduling software also supports automated sending of announcements and notices to the TV timetable.

Multiple locations
You can create separate or combined timetables for each of your subsidiaries.

Machine Learning
Timetable software utilize AI and machine learning algorithms in creating optimal holes-free schedules, minimizing costs. Feature coming soon.

Timetable import from ASC Timetable software

Record of teaching
Automatic and/or manual recording of classes enables the automatic preparation of reports on classes held and the standardization of work according to normhours. For automatic registration, it is necessary to have or purchase card readers. Teachers are registered with cards.

Attendance record
Automatic and/or manual records of student attendance. For automatic attendance records, it is necessary to have or purchase and install card readers. Students are registered with student cards.

The module enables the digitalization of study program reports. The data from the study is further used in modules such as the Order (plan) of lectures, Planning of teaching duties, etc.

Constructive alignment
The module enables the alignment of planned outcomes with methods of teaching and evaluation - that is, a process called constructive alignment.

Outcome matrix
The learning outcome matrix of the study program is automatically generated.

Evaluation of students according to learning outcomes
In accordance with the Law on Higher Education, this module also enables records of the success of achieved student learning outcomes.

The order (schedule) of lectures contains a list of courses that will be offered in the following academic year. The list of courses is automatically generated from all approved versions of study program documents. The list of courses and lecturers can be edited.

Erasmus catalog
By creating the order of lectures, it is possible to mark the courses that will be included in the table of the Erasmus catalog. The catalog is generated automatically and contains course syllabuses in other languages.

From the table of planned workloads, it is possible to automatically generate workloads for each individual teacher according to norma hours.

The module makes it possible to obtain precise data for the creation of a schedule, before the end of the official enrollment of students.

This module enables the digitalization of professional practice through digitally signed referrals, certificates of the beginning of professional practice, work diary, reports, etc. Partner companies also monitor and evaluate students through the system.

Final theses
The module enables the digitalization of administrative procedures related to the application of the final and diploma thesis, such as: thesis application, defense application, committee appointment, minutes generation, public announcement.

Final exam
The module enables the digitalization of administrative procedures related to final exam registration, such as: work registration, exam registration, committee appointment, minutes generation, public announcement.

System for quality assurance in higher education according to the guidelines.

This module enables the processing of membership application forms and efficient management of the database of alumni associations members at the institution.

Through the module Record of working hours, it is possible to record working hours, vacations, sick days, etc., with the possibility of downloading external and internal reports. Attendances are conducted automatically if employees record attendance electronically (with cards).

Vacation request
The module enables the creation of requests for leave, and the automatic generation of a decision on the use of part of the leave.

Request for collective vacation
The module enables the creation of requests for collective annual leave, as well as the automatic generation of information about the duration and period of use of annual leave for all employees.

Requests and calculation of travel orders.

Automatic creation of contracts for external collaborators. The external associate enters personal data and attaches the necessary documentation, on the basis of which a contract is drawn up that can be digitally signed.

Creation of a public procurement plan for the department. All departments are combined into a complete public procurement plan for the institution.

Request for simple public procurement
The module enables sending requests for simple public procurement. The request goes through the necessary approval steps, including the approvals of other persons - fund owners.

Sources of financing
For each person, it is possible to define funding sources (organizational units), such as personal fund, various projects, etc. Funding sources can be managed on a year basis.

Purchase orders can be automatically created from requests for simple public procurement. For each item, it is possible to define a CPV code through a simple CPV code search.

The module allows assigning one-time or recurring activities to departments and/or persons. A list of activities is displayed in the calendar, with regular weekly email reminders. Persons in charge have the option of indicating the status of the activity (not started, in process, completed) and submitting reports and adding attachments.

E.g. use case: Investment maintenance
Maintenance of machines and machine systems includes certain activities and tasks that need to be performed periodically in order for machines and machine systems to function properly and to prevent breakdowns. This module facilitates the management of periodic, corrective and preventive maintenance of machines and other technical systems at the institution.

Employee Activities module contains data on teaching, publishing, professional, and scientific activities, as well as the institutional contribution of employees in the academic year. It enables the tracking of activities with the aim of rewarding the most productive employees.

The Facility Management module enables the administration of buildings and spaces, as well as the inventorying of all (scientific) equipment within the institution. It allows for the designation of a responsible person for specific spaces (e.g., Laboratory Manager), and enables equipment assignment and loan tracking.

Resource sharing
The module facilitates a model where one institution acts as the owner while others can be users. This aligns with the contemporary "Space as a Service" (SPaaS) paradigm. Rather than each institution constructing its own laboratory, facilities can be shared, thereby maximizing asset utilization.

The module provides a simple interface for reporting defects to the relevant professional services. The person in charge (department) acts on the application and records the status of the request (in process/solved) in the system.

The module allows for the complete digitization of all paper forms in the institution, thus eliminating the need to fill out forms in Word and send them via email.

Various forms and requests that are often part of a regulation (e.g., Request to work at another institution, Request for field trips, Request for a demonstrator, requests for issuing various certificates, etc.). The appearance and fields of forms are adjustable. Each form can have multiple signatories and its own CLASS and REG.NUMBER.

Surveys can be public and private (only for people at the institution), and mandatory or optional. Each survey can be assigned to a group (department, students, etc.) that needs to complete the survey.

Student Surveys
Anonymous* surveys that collect feedback about courses and teachers. The results can be processed by teacher, course, or study program.
* The survey is anonymous if authentication is not required to access the survey.

Anonymous surveys
Can be used for reporting unacceptable behavior in the academic community or other purposes.

Issuance of corresponding certificates on completed training programs.